5 Best Task Management Software (All Platforms) in 2024

5 Best Task Management Software (All Platforms) in 2024

I’ve compiled a table featuring some of the best task management software for 2024, based on comprehensive reviews and user ratings. These tools vary in features, pricing, and suitability for different team sizes or project complexities, ensuring there’s an option for every need.

SoftwareKey FeaturesLimitationsPricingUser Ratings (G2/Capterra)
WrikeComprehensive dashboards, 400+ integrations, task automationCustom display options, task syncing issuesFree; Team: $9.80/user/month; Business: $24.80/user/monthG2: 4.2/5 (3,000+ reviews); Capterra: 4.3/5 (2,000+ reviews)
TodoistDaily task management, basic team collaboration, multiple task viewsOffline task display, app integration challengesBeginner: Free; Pro: $4/user/month; Business: $6/user/monthG2: 4.4/5 (700+ reviews); Capterra: 4.6/5 (2,000+ reviews)
ProofHubTask tracking, customizable workflows, reports on task progressNotification management, complex customizationEssential: $45/month; Ultimate Control: $150/monthG2: 4.5/5 (80+ reviews); Capterra: 4.6/5 (90+ reviews)
SmartTaskInternal/external communication, recurring tasks, task and sales reportsUI/UX improvement, needs more integrationsFree; Premium: $7.99/user/month; Business: $10.99/user/monthG2: 4.5/5 (60+ reviews); Capterra: 4.6/5 (30+ reviews)
HubSpotCRM tasks, centralized dashboards, email templates, real-time chatMay not be suitable for IT or finance companiesContact for pricingContact for ratings

Each tool offers unique advantages whether you’re looking for comprehensive project dashboards, daily task management simplicity, enhanced task tracking capabilities, or specialized CRM task management. The pricing models vary, providing options for both small teams on a budget and larger organizations looking for extensive features. User ratings are generally positive across the board, reflecting the quality and reliability of these tools.

Here are detailed overviews of the task management software we discussed, focusing on features, pros, cons, pricing, and supported operating systems (OS) where applicable:

1. Wrike

Wrike is known for its strong task and workflow management capabilities, designed to cater to teams of all sizes. It offers customizable reports, task automation, and multiple project views including Gantt Chart, Kanban, and Calendar.

  • Supported OS: Web-based, iOS, Android.
  • Pros:
  • Comprehensive project dashboards with personalized reports.
  • 400+ integrations with other tools.
  • Feedback-friendly team collaboration features.
  • Cons:
  • Limited custom display options.
  • Some users experience issues with task syncing.
  • Pricing: Free version available; Team plan at $9.80/user/month; Business plan at $24.80/user/month. Enterprise and Pinnacle plans require contacting sales.

2. Todoist

Todoist focuses on simplicity and effectiveness in task management. It supports creating tasks and subtasks, setting priorities and due dates, and integrating with various productivity apps. It’s particularly suitable for individual use or small teams.

  • Supported OS: Web, iOS, Android.
  • Pros:
  • User-friendly with a clean interface.
  • Supports basic team collaboration.
  • Integrates with many productivity and time-tracking apps.
  • Cons:
  • Some app integrations may be challenging.
  • Offline task display could be improved.
  • Pricing: Beginner (Free), Pro at $4/user/month, Business at $6/user/month.

3. ProofHub

ProofHub is both a task management and tracking tool that allows for the creation of tasks, assigning them to team members, and tracking due dates. It features customizable workflows, task dependencies, and various reporting options.

  • Supported OS: Web, iOS, Android.
  • Pros:
  • Customizable workflows for personalized task tracking.
  • Supports comments and mentions for task-related discussions.
  • Various project views and mobile-friendly.
  • Cons:
  • Notifications can be overwhelming.
  • Some users find customization features complex.
  • Pricing: Essential plan at $45/month, Ultimate Control at $150/month (or $89/month for a limited-time offer).

4. SmartTask

SmartTask emphasizes managing multiple projects with features like subtasks, deadlines, dependencies, and project portfolios. It’s designed for internal and external team communication and includes task and sales reports.

  • Supported OS: Web, iOS, Android.
  • Pros:
  • Supports internal and external team communication.
  • Features for managing tasks across multiple projects.
  • Includes time tracking for individual tasks.
  • Cons:
  • The user interface and experience could be improved.
  • Could benefit from more integrations.
  • Pricing: Free Forever; Premium at $7.99/user/month; Business at $10.99/user/month; Enterprise plan requires contacting sales.

5. HubSpot Task Management

HubSpot Task Management is tailored to streamline CRM processes, offering dashboards for tracking tasks, prospects, meetings, and integrates with email for communication and templates.

  • Supported OS: Web-based.
  • Pros:
  • Centralized dashboards for task and CRM management.
  • Simplifies communication with templates and team chat.
  • Cons:
  • May not be as suitable for industries outside of sales and marketing.
  • Pricing: Contact HubSpot for pricing details.

Each of these task management tools offers unique features and capabilities, making them suitable for different types of users and teams. Consider your specific needs, team size, and workflow when choosing the best software for your tasks.

Quick Buying Decision

When making a quick buying decision for task management software, here’s a concise guide with one unique quality for each:

  1. Wrike: Workflow Customization
    • Best for teams looking for extensive workflow customization options and robust project dashboards. Wrike
  2. Todoist: Simplicity
    • Ideal for individuals and teams who prioritize a simple, clean interface for managing daily tasks and small projects efficiently. Todoist
  3. ProofHub: All-in-One Control
    • Suitable for teams needing a single platform for task tracking, discussions, and reporting without the complexity of managing multiple tools. ProofHub
  4. SmartTask: Multi-Project Management
    • Great for organizations managing multiple projects across teams, offering features to track project portfolios and external collaborations. SmartTask
  5. HubSpot Task Management: CRM Integration
    • Best for sales and marketing teams needing task management integrated closely with CRM functionalities to streamline customer relationship processes. HubSpot

Choose the software that aligns with your team’s unique needs based on these standout qualities.


Task Management Software:- FAQs

1. What is task management software?

Task management software is a digital tool designed to help individuals and teams organize, track, and manage their work tasks efficiently. It typically features task creation, assignment, scheduling, progress tracking, and collaboration tools, aiming to enhance productivity and ensure timely completion of tasks.

2. How does task management software improve productivity?

Task management software improves productivity by providing a clear overview of tasks and deadlines, facilitating easy collaboration among team members, automating repetitive tasks, and enabling prioritization of work. This helps reduce the time spent organizing tasks and allows more focus on completing them.

3. Can task management software be used by individuals and teams?

Yes, task management software is versatile and can be used by both individuals and teams across various industries. For individuals, it offers a straightforward way to manage personal tasks and projects. For teams, it provides a platform for collaborative work, task delegation, and progress tracking, fostering better communication and efficiency.

4. What are some key features to look for in task management software?

Some key features to look for include:

  • Task assignment and scheduling
  • Collaboration tools (e.g., commenting, file sharing)
  • Progress tracking and reporting
  • Integration with other tools and platforms
  • Customizable workflows
  • Mobile app availability for on-the-go access

5. How do I choose the right task management software for my needs?

Choosing the right task management software depends on your specific needs. Consider the size of your team, the complexity of your projects, the specific features you require, your budget, and the software’s ease of use. It’s often beneficial to take advantage of free trials to test how well a software meets your needs before committing.

6. Are there free task management software options available?

Yes, many task management software options offer free versions with basic features, which can be sufficient for individuals or small teams. However, these free versions may have limitations in terms of the number of tasks, users, or access to advanced features. Paid versions typically provide more comprehensive tools and capabilities.

7. How does task management software facilitate team collaboration?

Task management software facilitates team collaboration by providing a centralized platform where team members can view assigned tasks, due dates, and progress updates. Features like commenting, file sharing, and real-time notifications help keep everyone informed and enable seamless communication, making it easier to work together and complete projects efficiently.

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